Cycling UK rules require us to have a minimum of three people on our committee. There are also three obligatory roles.

Additional roles can be added as we see fit.

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Cycling UK Lincolnshire's current committee structure is comprised of the positions below:

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Chair (obligatory position)

The duties of a Chair shall include the following: 
To preside at each meeting of the Committee and (if the Group Rules so provide) at the Annual General Meeting; 
To facilitate the efficient and correct conduct of the meetings as laid out in the  Policy Handbook for Cycling UK .  

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Secretary (obligatory position)

The duties of a Secretary shall be to: 
To convene General Meetings in accordance with these regulations; 
To call a special meeting of the Group Committee upon receipt of a requisition signed by at least one third of its members; 
To prepare minutes of all Committee meetings and AGMs; 
To present the Annual Report to the AGM, and to forward a copy to National Office by the beginning of December each year; 
To ensure that the Group Treasurer has submitted the audited Annual Statement of Accounts (which shall include accounts of other Member Groups where applicable) to Cycling UK National Office by the beginning of December each year; 
To ensure that all Committee members, ride leaders, event organisers and any other volunteers, are registered as such with Cycling UK National Office; and that a Selfdeclaration Form for those working with young people  and vulnerable adults is submitted as appropriate; 

To ensure that all Member Group officers are aware of and abide by Cycling UK national policies as applicable to Member Groups; 
To ensure that all Member Group rides and events comply with the requirements of Cycling UK’s policies;

To liaise with Cycling UK National Office as appropriate and act as a point of contact between Cycling UK National Office and the Group; 
To act as a point of contact between the Group and representatives of any Informal Member Groups connected to the main Group; 
To act as a point of contact for Cycling UK members on the Cycling UK website and in ‘Cycle’ magazine. 

 

Treasurer (obligatory position)

It shall be the responsibility of the Treasurer to:  
To hold and account for the monies collected in the name of the Group; 
To prepare the Annual Statement of Accounts for audit and presentation to the AGM of the Group. The Statement shall include: a list of Group assets with current values; and summaries of the accounts of any Groups who have opted to share accounting procedures; 
To complete an annual Subscription Allocation Claim and submit it to the Finance Manager at Cycling UK National Office; 
To submit a claim for Special Allocation Funding if required by the Group. 
To hold and account for the monies collected in the name of the Group; prepare the Annual Statement of Accounts for audit and presentation to the AGM of the Group. The Statement shall include: a list of Group assets with current values; and summaries of the accounts of any Groups who have opted to share accounting procedures;  

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There are also a number of obligatory roles:

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Registration Officer (obligatory role)
The Registration Officer receives details of Cycling UK members who: 

Live within certain postcode areas selected by the Member Group; and 
Those full Cycling UK members who have chosen to be listed with that Group. 
The Registration Officer must adhere to the Cycling UK Data Protection Policy on handling and using Cycling UK membership information.  The information within the membership lists is to be used for the purpose of marketing Cycling UK events and related information only. 

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Welfare Officer (obligatory role)

The duties of the Welfare Officer are as follows: 
To be accessible to members to help them in addressing issues such as complaints against individuals; the protection of vulnerable adults and children; and issues of discrimination; 
To monitor compliance with policies related to this area, such as Cycling UK’s Protection of Children and Vulnerable Adults Policy and Cycling UK’s Young Person’s Participation Policy. Welfare Officers should familiarise themselves with Cycling UK’s Complaints, Disputes and Disciplinary Procedures in the event of any disputes; 
It is recommended that the Welfare Officer role is not fulfilled by the Secretary. 
 

Promotions Officer (obligatory role)
The duties of the Promotions Officer are as follows: 
To comply with the Objects of Cycling UK Groups, in as much as each Group must have the capacity to promote Cycling UK and the activities of the Member Group; 
To to initiate promotional activities. These might include: press, publications, websites and attendance at local and national events.

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Additional Roles:

 

Campaigns Officer (encompassing 'Space For Cycling')

Further information can be obtained HERE

 

Constitution

As a Full Member Group, Cycling UK Lincolnshire follows the guidelines contained in the

Policy Handbook For Cycling UK Member Groups as our constitution.
 

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